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The WritersMosaic website is provided by the Royal Literary Fund. Your privacy is extremely important to us.

Data we collect
If you sign up for email updates from us, we will store your email address to send you those updates. We will never use your email address for any other purpose. You may unsubscribe at any time by using the link at the bottom of the emails you receive.
If you browse our website we collect usage data such as the website you visited us from, the parts of our site you visit, the date and duration of your visit, your anonymised IP address, information from the device you used during your visit (device type, operating system, screen resolution, language, country you are located in, and web browser type). We process this usage data on the same server that hosts our website, using Matomo Analytics for statistical purposes, in order to improve our site and to recognise and stop any misuse.
If you consent, we also use anonymised analytics tracking cookies that contain no personal information.

Cookies
Strictly necessary (functional)

Set by Name Retention Function
Cookie notification banner cookie_notice_accepted Up to 1 year Store response when cookie notice accepted or rejected

Analytics (opt-in)

Set by Name Retention Function
Matomo _pk_id* 13 months Store details about the user – anonymous, no personal information
Matomo _pk_ref* 6 months Store details about the user – anonymous, no personal information
Matomo _pk_ses*, _pk_cvar*, _pk_hsr* 30 minutes Temporarily store data for the visit
Matomo mtm_cookie_consent Indefinite (30 years) Remember that consent for storing and using cookies was given by the user

Log files
Our webserver log files, which may include your IP address, may be stored indefinitely on the webserver. After a maximum of two months the IP addresses in these files are irreversibly anonymised. The long-term website usage statistics produced by the hosting infrastructure may be stored indefinitely, but after a maximum of two months they are also irreversibly anonymised.

Data processing
Where necessary for certain technical data processing we use selected trusted external service providers who meet high data protection and security standards. We only share information with them that is required and we contractually bind them to keep any information we share with them as confidential and to process Personal Data only according to our instructions.

Subprocessor Data location Service
Krystal Hosting Limited United Kingdom, England Secure infrastructure for servers and databases and logs hosted in the United Kingdom.
Fidgety Lizard Limited United Kingdom, Scotland Website analytics, management and maintenance.

Third parties
The videos on our site are hosted by Vimeo; if you play one, Vimeo may collect your IP address. See Vimeo’s privacy policy:
https://vimeo.com/privacy

Our newsletter is sent out via Mailchimp, so your email address is stored there. See:
https://mailchimp.com/legal/data-processing-addendum/

Opting-out of all anonymised website tracking
You can completely opt out of being tracked below:

Further information
If you have any questions or concerns about how we use your data please email:
contact@writersmosaic.org.uk
or write to:
WritersMosaic
Data Protection
Royal Literary Fund
3 Johnson’s Court
London EC4A 3EA

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